Setting up your first, at home virtual event

There are a lot of advantages to virtual events. Their low costs, efficiency, and lack of travel requirements make it easy for people to take part, wherever they are. 

If you’ve never hosted an at home virtual event before, below are some quick tips to help you get started.

You’ll Need A Plan

After you determine what type of virtual event you require, you must put together a plan. It is crucial that you go into great detail in your plan.

Start with the basics such as:

  • Are you planning a live or on-demand virtual event? 
  • If the event is live, choose a suitable time and date. 
  • Do you intend to charge for the event or will it be free for attendees? 
  • What is the pricing strategy if it’s a paid event? 
  • Determine the size of the event. Are there any limits on how many people you can have? 
  • What will your speaker or presenter count be? 
  • Are you vetting speakers in advance to ensure that they match your needs? 
  • Will your event be sponsored? 
  • Will you have affiliates?

Have A Registration Page

A registration page will be the first thing you’ll need in order to have a successful event. It’s the page attendees can access to sign up for your event.

There are many virtual event solutions websites that have already created these forms for you. So for a small fee, you can take advantage of these ready-made forms and have your registration page ready in seconds. 

You should ensure that your registration form integrates directly with your email marketing tools, such as Mailchimp, and with tools such as Slack and Zapier. 

The reason for this is, when someone registers for your virtual event, the form could automatically send a notification to your team’s Slack channel and a welcome email to the attendee through Mailchimp.

Select The Right Software

Just as the right CRM will help streamline any business like the one offers, using the right software for your event can make or break it. 

Your choice of software for your virtual event depends largely on the event type you are running.

You can use tools like Crowdcast, Demio, RingCentral, GoToWebinar, and Zoom for webinars and conferences.

Promote Your Event

There’s no guarantee that people will automatically sign up for your event just because you hatch a brilliant plan and create a registration page. Promotion is crucial.

You can spread the word using the following methods:

  • Spread the word via email.
  • Blog about your event to promote it. 
  • Take advantage of social media (Instagram, Facebook, Twitter, LinkedIn, Pinterest, TikTok, etc).

Test Run Before Going Live

Just as suggests, you’d walk through a new home before purchasing so why wouldn’t you test run your virtual event before going live? 

Organizing an event is about hoping for the best, but planning for the worst.

Wi-Fi problems are a big potential glitch with virtual events. Practice your virtual event with your team and all your presenters beforehand to reduce the possibility of having issues.