No matter what kind of event you’re planning, you want it to be picture perfect, and why you wouldn’t you? Hosting an event takes a lot out of you, and it’s important that you make sure the stars align for you to get everything you want out of your plan! Whether this event is a corporate event or something personal like a birthday bash or a wedding party, there are so many ways that you can turn your vision into reality. If you want to host the picture perfect event of your dreams this year, here are a few things you can do to prepare.
1. Plan Ahead
One of the most important things you can do for anything — especially a large event that demands a lot of care and attention. Having an itinerary can be a great way to make sure that you fit everything in the way that it should go, especially if you know you’ll be running on a time constraint. This can almost make it feel like you have additional support or people taking care of things that need to be done — even though it’s all you and the prep you’ve done!
2. Stick to Your Budget
Every event has a budget, even if it’s a big one. Although it can be fun to toss the budget element of the process to the side while you brainstorm, there’s something very assuring about sticking to the budget you know you have and feeling secure in everything you plan. This gives you much less to stress over later and keeps everything in check. When you stick to your budget, you may even find that you end up with a bit more wiggle room for last-minute ideas.
3. Spread the Word
An event isn’t complete without its guests, and you want to make sure that the guests know where to be and why they should be there. Make sure you stay on top of all the details when it comes to bringing people in! Send out your save-the-dates, your invitations, your group texts and e-vites. If nobody shows up to the event, it becomes a flop automatically, so don’t fall into that trap. Communicate everything clearly and get the party rolling!
4. Pick an Amazing Venue
The venue is one of the most important parts of planning an event, which means that you need to carefully and wisely choose the best one for you. When selecting the venue for an event, it’s important to make sure that it fits within your budget, has enough space to accommodate your party and has everything you need on the premises. Do you want people to stay overnight? How long is the event going to be? These are all worthwhile questions to ask when selecting your venue.
5. Make Sure Guests Have What They Need
You don’t want guests leaving the party before the night is over, which is exactly why it’s important to make sure that your guests have everything that they need already available at the event. If you want people to stick around, don’t let your guests go hungry or thirsty. Make sure that there are ample food, drinks and entertainment to keep people sticking around all night long.
6. Capture It All
There’s something special about documenting all of the amazing memories that you’re going to make. Whether the event you’re planning is personal or corporate, having some documentation can be a great way to commemorate everything you do. You can hire a professional photographer for this purpose, and even work with a professional videographer if the event includes things that you might want to catch on video. Obviously, this element is personal to everybody and each party will have its own needs, but you definitely don’t want to walk away from your event without any snapshots.
7. Ask For Feedback
If this happens to be an ongoing thing that you plan to bring back in the future, one of the best things you can do following an event is asking for the opinions of the guests, staff and everyone else around you. Even though it might be a bit tough to take criticism, asking for feedback about what you can do better the next time you throw a bash can ensure that your events will only improve with time. Try asking for a little bit of feedback from those you trust, and it might just make everything a little bit better.
Hosting the Picture Perfect Event
There are so many different kinds of events that can touch peoples’ hearts and bring everyone together. Whether you are planning an event for your workplace or a personal celebration, there are so many ways that you can host a picture perfect event that makes everyone happy. Do you have any favorite tips for event planning that you plan to stick to?